Here at Simply Payments we know how important it is to keep your personal data safe, that’s why we’re committed to making sure that you receive the service you’d expect and that your privacy is protected every step of the way.
In this notice you’ll discover exactly what information we collect from you and how we then use it to deliver our services, as well as your rights. Please take the time to read this policy and let us know if you have any questions.
We may change this policy by updating this page from time to time. You should check this page occasionally to ensure that you are happy with any changes. This policy is effective from the 1st Day of May 2021.
How we use your information
When you buy a product or service from us, we will collect some of your personal details to make sure you have everything you need to make the most of our services. Please be assured that we’ll only use this for administering your contract and to support the delivery of the services or products you’ve requested.
Examples of the types of personal information we usually collect are:
- Telephone number (including mobile)
- Email address
- Payment details (Direct Debit)
- Business type
- Financial statistics regarding your business
- Any additional requirements, such as large print or Braille documentation
- Details of any additional authorised parties who can manage your requirements on your behalf.
The information requested during the application process is required to complete the sale of the product and/or service on offer, and forms part of your contract with us.
Unless otherwise stated, the information you provide will never be used for any other purpose without your permission. If any of the data is missing from the application form, or is incorrect, we may not be able to process your request.
Keeping and storing your data
If you’re a current or past customer, we’ll keep a copy of your personal details for no longer than six years, from the time your active relationship with us ends. Holding on to data allows us to keep accurate records for tax purposes and to handle any future complaints. All other personal data used for prospecting and quotation requests is kept for a maximum of 90 days, unless otherwise required by law.
Using information provided by third parties
We sometimes use data from third parties or publicly available sources (such as Experian), the edited electoral roll or the deceased preference service. Using this data helps us to ensure that our records are accurate and up to date by filling in any gaps on an address or clarifying addresses and house numbers. It also allows us to remove anyone from our mailings that has passed away.
We also use data for marketing purposes. Any data we use in this way is thoroughly checked by both the supplier and our own internal teams to ensure that the correct marketing permissions are in place and that the data is being used fairly.
Sharing your data with third parties
We will never share your data with third parties for any other purposes of making the most of our services we offer. The only time in which we would share your information, is if we sub-contract an engineer to carry out works to your boiler in alignment with your contract you hold with us.
We’ll always keep you informed
Whenever we collect your personal information we’ll give you the opportunity to let us know how you’d like us to get in touch in the future. We promise not to inundate you with marketing messages and we understand if you would prefer not to receive any from us.
If you’ve consented to us sending you marketing messages, you can change your mind at any time by contacting us using the details in the Contact Us section. You’ll also find an unsubscribe link at the bottom of every marketing email we send you.
If you’ve given us an email address, you may receive email messages related to the management of your policy, including policy and renewal documents. If you’d prefer not to receive these messages in this way, just let us know and we’ll be happy to provide them in paper form instead (an administration fee will be charged for this service).
If you’d like to see the personal information that we hold about you, you can request a copy at any time. If you find that this information is incorrect you can ask for it to be updated. Or, if you believe the information is being processed without a legal basis, you can ask us to stop or request that it is deleted from our systems.
To action any of the above, send an email to our Privacy Team at email@example.com or alternatively, you can write to us at Simply Payments Ltd, Ore Valley Business Centre, Lochgelly, Fife, KY5 9AF.
We won’t ever charge you for a copy of your personal data, but we may ask you for proof of your identity before we disclose any information. Once we’ve seen this, we’ll send you a copy of the personal data we hold within 30 days.
We carry out customer profiling so we can understand the needs, behaviours and socio-demographic characteristics of our customers. This helps us to make sure that we are offering relevant products and services to people; for example, not offering our products to people who are not genuine businesses. Profiling also means we can tailor our offerings to current customers, enhancing the potential benefits of being a customer.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question